The Registrar office plays a part as a
regulator within the University, assisting in the interpretation and
application of Regulations and other rules and guidelines. These help
everyone to know where they are, and ensure fair treatment for all. The
office shares with many other parts of the University a balancing
function in relation to these rights and responsibilities.
The Registrars Office is responsible to
facilitate the academic experience of students enrolled in the
University, from the time of registration to graduation. It also helps
to enforce and implement academic and administrative policies; as well
as provides assistance in the development of, and modifications to, such
policies and procedures that will best serve the University community.
Registrars Office also supports the
following activities: maintenance and publication of curricula; class
and examination timetabling; new student registration; student financial
Who are the Registrar's office customers or stakeholders?
Outside the University
students of the University
applicants, their administrators, schools, colleges,
of the University
administrative & services departments
attached departments or agencies
(1) The Registrar shall
be a whole time officer of the University and shall be appointed by the
Chancellor on the recommendations of the Government which shall consider
for this purpose a panel of three persons recommended by a Search
Committee appointed by the Syndicate and headed by the Vice-Chancellor
on such terms and conditions as it may determine.
(2) Under the general
supervision of the Vice Chancellor, the Registrar shall
(i) be the
custodian of the Common Seal and the academic records of the
(ii) maintain a
register of Registered Graduates in the prescribed manner;
elections of members to the various authorities in the prescribed
(iv) be the
Secretary of the Syndicate, the Academic Council, Advanced Studies
and Research Board, the Selection Board and such other Committees.
as may be prescribed; and
(v) perform such other duties as may be specified by the
Vice- Chancellor and other authorities from time to time.
In addition the
Registrar is responsible for the Intra-departmental co-ordination,
Inter-departmental co-ordination and Inter-sectoral co-ordination.
Registrar is also the Secretary of the statuaries bodies, and Chairman
of various committees constituted from time to time.
To facilitate the meetings of the following
Board of Studies
Advance Studies & Research Board
To act as focal person for:-
National Internship Programme
Higher Education Commission
To look after the Staff of Academic Section,
Computer Section and System Analyst Office.
To coordinate with all Academic Departments and
to conduct official correspondence on academic matters.
To process Ph.D. admissions
To look after advertisements in daily Newspapers.
To look after Honours and Award system.
To assist the Registrar in preparation of GCU
To plan the schedule for admission to F.A/F.Sc.
1st year, B.A/B.Sc. (Hons) 3rd year, M.Sc. Part-I / M.S / M.Phil Part-I
The change of subjects / group as per rules /
Printing of prospectus for new session with necessary amendments
To deal with the for admissions (F.A/F.Sc 1st
year, B.A/B.Sc (Hons) 3rd year, M.Sc. Part-I / M.S / M. Phil Part-I
To maintain the record of admitted students of
F.A/F.Sc, B.A/B.Sc. (Hons), M.Sc & M. Phil Programme
To supervise of the staff of Admission/Enquiry
To assist the Registrar in official/legal matters
To prepare the list of struck-off students
To prepare the list of students
To supervise the preparation of GCU Timetable
(in collaboration with Incharge Timetable)
To sanction leave / duty leave
To maintain attendance record.
To deal with the migration process
To deal with the registration.
To make correction of name, date of birth & marks
as per revised result cards/certificate issued by the concerned
To supervise change of residential address of the
To supervise cases of students relating to
cancellation of admission on the report of concerned
Board/University after verification
To supervise cases relating to fine on account of
discipline cases after the approval of the Vice Chancellor
Tutorial grouping of students
Meeting with parents regarding counseling of
students and admission/re-admission
To deal with cases of students relating to
migration /discharge certificate/NOC.
To supervise cases of verification of result
cards/certificates and registration of students
To supervise the cases of repeating of study
course/semester/class by the students and to issue notification to
the concerned departments/officers
To deal with the Eligibility/Ineligibility of
students for examination
Appointment on contract basis of Gazetted Staff
Appointment on contract basis of Non-Gazetted
Recruitment of Gazetted / Non-Gazetted Staff
Promotion Cases of Gazetted/Non Gazetted Staff
G.P. Fund Cases
House Rent Cases
Resignation / Termination Cases
Disciplinary Cases under E&D Rules
Re-Imbursement of Medical Charges
GC University, Katchery Road
Tel: +92-42-99213340 UAN:111-000-010 Ext: 207,